Conference Presentation Grant

The Graduate Conference Presentation Grant supports opportunities for students to travel to conferences to present their work in European Studies. Please note this grant is not meant to support research endeavors or the organization of conferences. For information on conference organizational support, please see conference grants.

Graduate research grants are available to all graduate students in satisfactory academic standing with at least a 3.0 GPA and those not enrolled beyond the degree completion limits set by the graduate school. Graduate students may receive only two conference presentation grants in any give academic year. Conference presentation grant funds can be used for travel to and from the conference destination, lodging during the conference, and conference registration fees. The maximum award for travel in North America is $1,500, while the maximum award for travel to Europe is $3,500. Please note that due to University policies, this grant is paid as reimbursement. 

Apply for Graduate Grant

How to apply

Students applying for a Conference Presentation Grant must submit the following documents:

  • 2-3 page proposal detailing the research to be presented and relevance of the conference to the students academic or professional goals. Students are encouraged to familiarize themselves with the Institute’s research priorities and articulate how their work aligns with or contributes to these goals.
  • Presentation confirmation: the student must provide documentation showing they have been invited to present.
  • Current CV.
  • Detailed budget: for budgeting guidelines and restrictions please see effective budgeting.
  • Faculty letter of recommendation: the letter should be from a faculty member at Notre Dame who is familiar with the student’s academic aspirations and the details of the specific internship or service project being proposed. An effective faculty letter will explicitly reflect upon the importance of the proposed conference presentation. Faculty letters that do not evince a familiarity with the student’s proposal will greatly disadvantage the student’s chances for receiving funding from the Institute. Faculty will be prompted to submit their letters after the student application has been submitted, but may send it directly to Anna Dolezal, student programs assistant director, if they prefer.

Award Expectations and Requirements

Grant recipients are required to obtain the proper permissions for international travel from Notre Dame International prior to payment of the stipend. Once awarded, the funding must be used to complete conference presentation during the dates proposed by the student.

Combined funding from this grant and other sources may not exceed the proposed budget total, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the internship. Recipients must return any paid funds if the conference is canceled and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.

After completing the conference presentation, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least three photos from the internship or project. Reports and photographs must be submitted through the online portal according to the directions in the grant award packet by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs.