Summer Research Grants

Purpose

The Undergraduate Summer Travel & Research Grant supports undergraduate research projects in European studies that assist undergraduates in the development or completion of a thesis essay or paper. The grant funds research trips conducted during the summer break so that students can access sources of information unavailable to them at Notre Dame. This could include visits to archives and special library collections, the implementation of survey and other data collection, or strategic interviews with European scholars. The Institute has recently launched new grant research priorities. Students considering applying are encouraged to familiarize themselves with this new initiative. Note that this grant is not intended to support tuition-based or fee-based programs abroad, including Study Abroad.

Deadline

March 30, 2021

Maximum Award

$5,000. Funds are typically paid as a one-time sum.

Number of Awards Multiple. The exact number of grants awarded will vary depending on the number of applications received, their merit and the amount of available funds. The best application in any given academic year will be awarded a special named grant, The R. Stephen and Ruth Barrett Family Grant for Best Undergraduate Travel & Research Proposal. Strong applications will be awarded a named grant, The R. Stephen and Ruth Barrett Family Grant or The Snider Family Endowment for Excellence in European Studies. Strong applications for projects focusing on Russia, Eastern Europe, or East-Central Europe will also be awarded a named grant, The Katie Murphy McMahon Grant for Russian and East-Central European Studies or The Dr. Charles C. Price Memorial Fund for East-Central European Studies. Students are encouraged to apply to multiple granting offices at Notre Dame so that project expenses can be cost-shared.

Eligibility

Applicants must be currently enrolled as an undergraduate at the University of Notre Dame and be returning for the next academic year. Students graduating at the end of the current academic year may not apply.


APPLICATION GUIDELINES

We recommend that you collect all the necessary materials before logging into the application. You will receive instruction on how to upload materials during the application process.

A complete application consists of the following distinct parts:

Student Portion (due by 11:59 p.m. on the deadline day)

  • a two- to three-page project description (11 point sans serif or times new roman font, 1.5 line spacing, no kerning, one-inch margins)
  • a detailed budget statement using the Nanovic Budget Template
  • a current curriculum vitae or résumé

Faculty Portion(due within 48 hours of the deadline)

  • a letter of recommendation

The project description should include the project’s goal, rationale, connection to course of study or professional aspiration, work plan and/or methods, and schedule/itinerary. Students need to clearly articulate the project's connection to Europe and European Studies.

The budget statement must use the Nanovic Budget Template and should detail the project’s travel and research costs in US dollars (USD). Budgets should also list the sources used to determine costs and include any exchange rates (if used in calculation). Please note when budgeting for flight costs that grant decisions are made within 2 - 3 weeks after submission. Flight costs may increase in that time period and students are encouraged to budget accordingly. Budgets must state the names and amounts of other funding already obtained or sought for the project. Receiving partial funding from other Notre Dame offices can increase the likelihood of success. The grant funds may not be used toward the purchase of materials or toward payment on a rental car. Upon return, students will be expected to produce scans for all lodging and flight receipts as part of the reporting process. Expenses not approved in the original grant (including extension of travel dates) are the student's responsibility and any unused grant funds must be reimbursed to the Nanovic Institute. Students are encouraged to meet with the student programs assistant manager to receive important feedback on the budget prior to submission.

The letter of recommendation should be from a faculty member at Notre Dame who is familiar with the student’s academic work and who has agreed to serve as an advisor for the project. An effective faculty letter will explicitly reflect upon the viability of the specific project. Faculty letters that do not evince a familiarity with the student's proposal will disadvantage the student's chances for receiving funding from the Nanovic. The faculty member will be prompted by the system after you have completed the student portion of the application form. You will be notified by email when each faculty reference has completed their portion of the form. A complete student portion of the application must be submitted to the online application form no later than 11:59 pm on the deadline day. Letters of recommendation may be submitted up to two days past the grant deadline day, and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.

Failure to submit all required materials promptly may result in the application being excluded from consideration. Complete applications will be considered by a faculty committee, and decisions will be announced in writing within three weeks of the submission deadline. Please note that application materials will not be returned.  It is our policy that the student waives the right to view all recommendation letter(s) unless permission is expressly denied by email to the Nanovic Institute.  Please send a separate email to the Student Programs Assistant Manager or Director Undergraduate Studies of the Nanovic Institute.

TERMS AND CONDITIONS

Grant recipients are required to obtain the proper permissions for international travel from Notre Dame International prior to payment of awarded funds. Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability).  Funded research trips must be completed by the end of the relevant break. Nanovic-sponsored travel may not interfere with class attendance or completion of final exams as scheduled without receiving express permission from faculty in advance.

Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the trip.  Recipients must return any paid funds if they cancel the trip and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness, bereavement, or another justifying circumstance.

After conducting the project, grant recipients must provide the Nanovic Institute with reporting materials according to guidelines in the grant agreement, including scans of all flight and lodging receipts pertaining to the trip.

RESEARCH INVOLVING HUMAN SUBJECTS: INSTITUTIONAL REVIEW BOARD

Undergraduate students engaged in human subjects research (i.e., interaction with a living person or private information from existing data, documents, records or diagnostic specimens) must have their projects approved by the Institutional Review Board (IRB) and pass the internet based training modules on the protection of human subjects. Review deadlines, submission process, and information about IRB education and training may be found on the Notre Dame Research website.

Questions concerning whether your research qualifies as human subject research should be directed to the Notre Dame Research at 631-1461 or compliance@nd.edu.