Summer Travel and Research Grants
The Undergraduate Summer Travel & Research Grant supports undergraduate research projects in European studies that assist undergraduates in the development or completion of a thesis essay or paper. The grant funds research trips conducted during the summer break so that students can access sources of information unavailable to them at Notre Dame. This could include visits to archives and special library collections, the implementation of survey and other data collection, or strategic interviews with European scholars. Note that this grant is not intended to support tuition-based programs abroad.
February 22, 2019
$5,000. Funds are typically paid as a one-time sum.
Number of Awards
Multiple. The exact number of grants awarded will vary depending on the number of applications received, their merit and the amount of available funds. The best application in any given academic year will be awarded a special named grant, The R. Stephen and Ruth Barrett Family Grant for Best Undergraduate Travel & Research Proposal. Strong applications will be awarded a named grant, The R. Stephen and Ruth Barrett Family Grant or The Snider Family Endowment for Excellence in European Studies. Strong applications for projects focusing on Russia, Eastern Europe, or East-Central Europe will also be awarded a named grant, The Katie Murphy McMahon Grant for Russian and East-Central European Studies or The Dr. Charles C. Price Memorial Fund for East-Central European Studies.
Applicants must be currently enrolled as an undergraduate at the University of Notre Dame and be returning for the next academic year. Students graduating at the end of the current academic year may not apply. Eligible projects will have a clear bearing on the applicant’s academic endeavors.
How to Apply
Please familiarize yourself with our full guidelines listed below before logging into the application. You will not be able to save and return to your application.
The Nanovic Institute is now using Formsite for all undergraduate grant applications.
Applications will open for the 2018/19 academic year in August.
We recommend that you collect all necessary materials before logging into the application. You will receive instruction on how to upload materials during the application process.
A complete application consists of the following distinct parts:
Student Portion (due by 11:59 p.m. on the deadline day)
• a two- to three-page project description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement
• a current curriculum vitae or résumé
Faculty Portion (due within 48 hours of the deadline)
• a completed evaluation form
• a letter of recommendation
The project description should include the project’s objective, the research plan and/or methods for achieving this objective (including a schedule or itinerary if applicable), and the overall rationale for the research project.
The budget statement should detail the project’s travel and research costs in US dollars (USD) and should list the sources used to determine those costs. Include any exchange rates used in calculation. Budgets should also state the names and amounts of other funding already obtained for the project. The grant funds may not be used toward the purchase of materials or toward payment on a rental car.
The letter of recommendation should be from a Notre Dame faculty member who is familiar with the student’s academic work and who has agreed to serve as an advisor for the project.
Complete student portions of the application must be received no later than 11:59pm on the deadline day. Letters of recommendation may be submitted within two days of the deadline. Faculty may also submit their letters to the Student Coordinator of the Nanovic Institute directly, if desired.
Failure to submit all required materials promptly may result in the application being excluded from consideration.
Complete applications will be considered by a committee of institute fellows and directors, and decisions will be announced in writing within six weeks of the submission deadline. Please note that application materials will not be returned.
Terms & Conditions
Grant recipients are required to obtain the proper permissions for international travel from the Notre Dame International prior to payment of awarded funds. The grant recipient is also required to submit a complete Health Questionnaire and to attend all required orientations. Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability). Nanovic-sponsored travel may not interfere with class attendance or completion of final exams as scheduled.
Funded research trips must be completed by the beginning of the next academic year.
Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the trip. Recipients must return any paid funds if they cancel the trip and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.
After conducting the project, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least one high-resolution digital photograph (3000 pixels wide or larger) of the recipient on location during the project. Reports and photographs must be emailed to the Student Coordinator of the Nanovic Institute by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs.
Research Involving Human Subjects – Institutional Review Board
Undergraduate students engaged in human subjects research (i.e., interaction with a living person or private information from existing data, documents, records or diagnostic specimens) must have their projects approved by the Institutional Review Board (IRB) and pass the internet based training modules on the protection of human subjects. Review deadlines, submission process, and information about IRB education and training may be found on the Notre Dame Research website.
Questions concerning whether your research qualifies as human subject research should be directed to the Notre Dame Research at 631-1461 or firstname.lastname@example.org.