FYS Spring Break Travel and Research Grants

Purpose

The FYS Spring Break Travel and Research Grant provides seed funding for educational and research projects in European Studies. Open to students in the First Year of Studies, the grant is intended to support well-focused, short-term exploratory trips conducted over spring break so that students can take advantage of experiences and resources unavailable to them at Notre Dame. The Institute has recently launched new grant research priorities. Students considering applying are encouraged to familiarize themselves with this new initiative.

Deadline

February 4, 2019

Maximum Award

$2500. Funds are typically paid as a one-time sum.

Number of Awards

Several.

Eligibility

Applicants must be enrolled as a First Year Student at the University of Notre Dame and return the following semester. It will be helpful for students to work in consultation with the staff of the First Year of Studies program during all stages of the application process.


How to Apply

Please familiarize yourself with our full guidelines listed below before logging into the application.  You will not be able to save and return to your application.

The Nanovic Institute is now using an online portal for all Undergraduate Grant Applications.  

Apply Online - Undergraduate Applications

 


Application Guidelines

We recommend that you collect all necessary materials before logging into the application. You will receive instruction on how to upload materials during the application process.

A complete application consists of the following distinct parts:

Student Portion (due by 11:59 p.m. on the deadline day)

• a two-page project description (11 point sans serif font, 1.5 line spacing, one-inch margins)
• a detailed budget statement using the Nanovic Budget Template 
• a current curriculum vitae or résumé

Faculty Portion (due within 48 hours of the grant deadline)
• a letter of support

The project description should include the project’s goal, rationale, connection to course of study or professional aspiration, work plan and/or methods, and schedule/itinerary.

The budget statement must use the Nanovic Budget Template and should detail the project’s travel and research costs in US dollars (USD). Budgets should also list the sources used to determine costs and include any exchange rates (if used in calculation).  Budgets must also state the names and amounts of other funding already obtained or sought for the project. The grant funds may not be used toward the purchase of materials or toward payment on a rental car. Upon return, students who are awarded funding will be expected to produce scans for all lodging and flight receipts as part of the reporting process. Expenses not approved in the original grant (including those arising from extending travel dates) are the student's responsibility and any unused grant funds must be reimbursed to the Nanovic Institute. Students are encouraged to meet with the student coordinator to receive important feedback on the budget prior to submission.

The faculty letter of support should be from a Notre Dame faculty member and/or an FYS advisor at Notre Dame who has agreed to serve as an advisor for the project. An effective faculty letter will explicitly reflect upon the viability of the student learning/research project. Faculty letters that do not evince a familiarity with the student's proposal will disadvantage the student's chances for receiving funding from the Nanovic.

A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of support may be submitted up to two days past the grant deadline day, and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.

Failure to submit all required materials promptly may result in the application being excluded from consideration.  Complete applications will be considered by the institute’s associate director, and decisions will be announced in writing within three weeks of the submission deadline.  Please note that application materials will not be returned.

Terms & Conditions

Grant recipients are required to obtain the proper permissions for international travel from Notre Dame International prior to payment of awarded funds.  Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability).  Funded research trips must be completed by the end of spring break. Nanovic-sponsored travel may not interfere with class attendance or completion of final exams as scheduled.

Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the trip.  Recipients must return any paid funds if they cancel the trip and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness, bereavement, or another justifying circumstance.

After conducting the project, grant recipients must provide the Nanovic Institute with reporting materials according to guidelines supplied in the grant packet.


Research Involving Human Subjects – Institutional Review Board

Undergraduate students engaged in human subjects research (i.e., interaction with a living person or private information from existing data, documents, records or diagnostic specimens) must have their projects approved by the Institutional Review Board (IRB) and pass the internet based training modules on the protection of human subjects. Review deadlines, submission process, and information about IRB education and training may be found on the Notre Dame Research website.

Questions concerning whether your research qualifies as human subject research should be directed to the Notre Dame Research at 631-1461 or compliance@nd.edu.

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