Herrly Internship in Paris

Purpose

The Herrly Internship in Paris Grant offers undergraduate students the opportunity to work for retired US Army Colonel (and Notre Dame alumnus) Peter Herrly.  The position is based in Paris during the summer break, and the recipient would work as Col. Herrly’s assistant in planning and organizing an annual conference focused on international and military affairs.  The internship allows students to build professional experience in a number of skill areas, provides keen insight into both international affairs and academic conferences, and is an excellent opportunity for students to use their French-language skills.  The funding provided would cover transportation to/from Paris as well as modest living expenses for up to six weeks. Students considering this project must email their interest to Associate Director, Dr. Anthony Monta, at amonta@nd.edu in February or March regarding further steps to take. 

Deadline

April 8, 2019

Maximum Award

$6,000. Funds are typically paid as a one-time stipend.

Number of Awards

One. The internship will be awarded based on the merit of the applicant as demonstrated through his/her application and proposed budget.

Eligibility

Applicants must currently be enrolled as undergraduate sophomores or juniors at the University of Notre Dame and scheduled to return for the next academic year. Applicants should have strong French-language skills and be capable of conducting both personal and professional business in French. Ideal applicants will have a strong interest in international affairs.


How to Apply

Please familiarize yourself with our full guidelines listed below before logging into the application.  You will not be able to save and return to your application.

The Nanovic Institute is now using an online portal for all Undergraduate Grant Applications.  

Apply Online - Undergraduate Applications

 


Application Guidelines

We recommend that you collect all necessary materials before logging into the application. You will receive instruction on how to upload materials during the application process.

A complete application consists of the following distinct parts:

Student Portion (due by 11:59 p.m. on the deadline day)

• a two- to three-page personal statement (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement using the Nanovic Budget Template
• a current curriculum vitae or résumé

Faculty Portion (due no later than 48 hours after the grant deadline day)
• a letter of language qualification
• a letter of recommendation

The personal statement should address and demonstrate the applicant’s interest in working as Col. Herrly’s assistant in planning a major conference. In addition, applicants should detail how their prior educational and personal experiences are aligned with the internship’s purpose and provide a clear rationale for how it will help them achieve their future academic and professional goals.

The budget statement must use the Nanovic Budget Template and detail the transportation and living costs to be incurred over the period of the internship as well as listing the sources used to determine those costs. All amounts should be listed in US dollars (USD). Budgets must also state the names and amounts of other funding already obtained or sought for the project. The grant funds may not be used toward the purchase of materials or toward payment on a rental car. Upon return, students who are awarded funding will be expected to produce scans for all lodging and flight receipts as part of the reporting process. Students are encouraged to meet with the student coordinator to receive important feedback on the budget prior to submission.

The letter of language qualification should be from a Notre Dame faculty member in the Department of French and Francophone Studies. It should state that the applicant has a level of competency in French sufficient for conducting business responsibilities in a professional manner. The letter of recommendation should be from a different Notre Dame faculty member who is familiar with the student’s academic work and future aspirations.

A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of recommendation may be submitted up to two days past the grant deadline day, and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.

Failure to promptly submit all required materials may result in the application being excluded from consideration. Complete applications will be considered by the institute’s associate director, and decisions will be announced in writing within three weeks of the submission deadline. Please note that application materials will not be returned.

Terms & Conditions

The grant recipient is required to obtain the proper permission for international travel from Notre Dame International prior to payment of the stipend.  Grant recipients are also required to submit a complete Health Questionnaire and to attend all required orientations.  The Nanovic Institute will handle the arrangements with Col. Herrly and will establish communication between the chosen intern and Col. Herrly.  The recipient will then be responsible for arranging his/her transportation and living situation. Nanovic-sponsored travel may not interfere with class attendance or completion of final exams as scheduled.

Once awarded, the funding must be used to complete the arranged internship.  Additional funding from other organizations may not be sought for this same internship.  The recipient must return any paid funds if he/she decides not to complete the internship and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.  In this event, the Nanovic Institute may or may not decide—at its discretion—to award the internship to another applicant.

After completing the internship, the recipient must provide the Nanovic Institute with reporting materials following the guidelines given in the Grant Award packet. This includes providing several photos of the student on location and scans of all flight and lodging receipts.