European Internship & Service Grants

Purpose

The European Internship & Service Grant supports undergraduate students who have arranged summer internships or volunteer opportunities in Europe.  The grant funds a wide variety of foreign-language and English-speaking opportunities that allow students to build their professional experience while simultaneously sharpening their knowledge of European language and culture.  Past awards have supported internships with European corporations, internships at US embassies and consulates, research assistantships in laboratories, service work at orphanages and NGOs, and the teaching of English in primary and secondary schools.  The funding provided would cover transportation to/from the appropriate European city as well as modest living expenses. This grant does not support study abroad or fee-based opportunities through third-party organizations.

Deadline

Applications are accepted on a rolling basis until April 8, 2019 or until funds are depleted. If you will not have official notice of receiving the internship until after this deadline, you may still apply by the April 8th date. Please note in your application the expected timeline for your official placement.

Maximum Award

$6,000. Funds are typically paid as a one-time sum.

Number of Awards

Multiple awards will be given. If an internship site has numerous applicants, up to two grants will be awarded for that site. 

Eligibility

Applicants must be currently enrolled as undergraduate freshmen, sophomores, or juniors at the University of Notre Dame and scheduled to return for the next academic year. The proposed position must be based in Europe and already arranged to the best of the applicant’s ability. Internship and Service Grants cannot be used to fund a research assistant position for a Notre Dame faculty member, even if the assistantship is to take place in Europe. Projects through fee-based programs are also not eligible for funding at this time. Applicants must have demonstrated skill in any European language required by the internship or volunteer position, although ideal applicants will also have at least some knowledge of broader European culture and affairs.


How to Apply

Please familiarize yourself with our full guidelines listed below before logging into the application.  You will not be able to save and return to your application.

The Nanovic Institute is now using an online portal for all Undergraduate Grant Applications.  

Apply Online - Undergraduate Applications

 


Application Guidelines

We recommend that you collect all necessary materials before logging into the application. You will receive instruction on how to upload materials during the application process.

A complete application consists of the following distinct parts:

Student Portion (due by 11:59 p.m. on the deadline day)
• a two- to three-page internship description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement using the Nanovic Budget Template
• documentation confirming placement
• a current curriculum vitae or résumé

Faculty Portion (due within 48 hours of the grant deadline.)
• a letter of language qualification (if applicable)
• a letter of recommendation

The internship description should include details about the employing organization, the position obtained, the primary duties involved (if known), and the time period of service. In addition, applicants should explain the overall rationale for the experience and outline the specific benefits it provides toward the achievement of their academic and professional goals.

Placement documentation should include any or all materials from the employing organization that confirm its acceptance of the student as an intern or volunteer.

The budget statement must use the Nanovic Budget Template and should detail the living costs to be incurred (in US dollars) over the period of service. Budgets should also list the sources used to determine those costs. Budgets must also state the names and amounts of other funding already obtained (or being sought), including stipends or compensation from the employing organization and grants from other organizations. Receiving partial support from other Notre Dame offices can increase the likelihood of success. Grant funds may not be used toward the purchase of materials or toward payment on a rental car. Upon return, students who are awarded funding will be required to produce scans of all flight and lodging receipts as part of the reporting process. Students are encouraged to meet with the student coordinator to receive important feedback on the budget prior to submission.

If the internship requires the applicant to conduct business in a European language, a letter of language qualification from a faculty member in the appropriate language department at Notre Dame should be submitted with the application materials. It should state that the applicant has a level of competency in the required language sufficient for conducting business responsibilities in a professional manner. The separate letter of recommendation should be from a Notre Dame faculty member who is familiar with the student’s academic work and future aspirations.

A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of recommendation may be submitted up to two business days past the grant deadline day, and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.

Failure to submit all required materials promptly may result in the application being excluded from consideration. Complete applications will be considered by the institute’s associate director, and decisions are usually announced in writing within four weeks of submission. Please note that application materials will not be returned.

Terms & Conditions

Grant recipients are required to obtain the proper permissions for international travel from Notre Dame International prior to payment of the stipend. Once awarded, the funding must be used to complete the proposed internship or service by the beginning of the next academic year. Nanovic-sponsored travel may not interfere with class attendance or completion of final exams as scheduled.

Combined funding from this grant and other sources may not exceed the proposed budget total, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the internship. Recipients must return any paid funds if they cancel the scheduled internship and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.

After the internship or service period, grant recipients must provide the Nanovic Institute with reporting materials according to guidelines supplied in the grant packet, including scans of all flight and lodging receipts.

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