Conference Presentation Grants
The Institute supports students who have the opportunity to present their research in academic settings. These grants will be awarded to students personally presenting a talk, paper, or poster, at a conference in the U.S. or abroad on a topic with a strong European component. The Nanovic discourages students from missing classes to attend events, but understands that sometimes this cannot be avoided. If attending a conference means a student will miss class, it is the student's responsibility to receive permission to be absent.
Applications will be accepted on a rolling basis until March 20, 2018 or funds are depleted.
$2000. Two awards will be given. These awards come in the form of a reimbursement after completion of the trip once an expense report (with receipts) is completed. It is possible to have the Nanovic cover flight expenses prior to a trip, and then the cost is subtracted from the total award amount.
Applicants must be enrolled as a freshman, sophomore, or junior at the University of Notre Dame and are scheduled to return the following semester. Documentation showing that the student has been accepted to present is required as part of the application.
How to Apply
Please familiarize yourself with our full guidelines listed below before logging into the application. You will not be able to save and return to your application.
The Nanovic Institute is now using Formsite for all undergraduate grant applications.
We recommend that you collect all necessary materials before logging into the application. You will receive instruction on how to upload materials during the application process.
A complete application consists of the following distinct parts:
Student Portion (due by 11:59 p.m. on the deadline day)
• a two to three page description of your presentation, including conference details and proof of your presentation invitation (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement
• a current curriculum vitae or résumé
Faculty Portion (due within 48 hours of the Student Portion submission)
• a letter of recommendation
The presentation description should include the format (talk, poster, etc.), presentation outline, connection to course of study or professional aspiration, presentation invitation, and schedule/itinerary.
The budget statement should detail the project’s travel costs in US dollars (USD) and should list the sources used to determine those costs. Include any exchange rates used in calculation. Budgets should also state the names and amounts of other funding already obtained for the project. The grant funds may not be used toward the purchase of materials or toward payment on a rental car.
The letter of recommendation should be from a faculty member at Notre Dame who is familiar with the student’s academic work. The faculty member will be prompted by the sytem after you have completed the student portion of the application form. You will be notified by email when each faculty reference has completed their portion of the form.
A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of recommendation may be submitted up to two days past the grant deadline day, and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.
Failure to submit all required materials promptly may result in the application being excluded from consideration. Complete applications will be considered by the institute’s associate director, and decisions will be announced in writing within three weeks of the submission deadline. Please note that application materials will not be returned. It is our policy that the student waives the right to view all recommendation letter(s) unless permission is expressly denied by email to the Nanovic Institute. Please send a separate email to the Student Coordinator of the Nanovic Institute.
Terms & Conditions: Grant recipients are required to obtain the proper permissions for international travel from the Notre Dame International prior to payment of awarded funds. The grant recipient is also required to submit a complete Health Questionnaire and to attend all required orientations. Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability). Funded research trips must be completed by the end of the relevant break. Nanovic-sponsored travel may not interfere with class attendance or completion of final exams as scheduled without receiving express permission from faculty in advance.
Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the trip. Recipients must return any paid funds if they cancel the trip and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness, bereavement, or another justifying circumstance.
After conducting the project, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least one high-resolution digital photograph (3000 pixels wide or larger) of the recipient on location during the project. Reports and photographs must be emailed to the Student Coordinator of the Nanovic Institute by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs.