Conference Presentation Grants

Purpose

The Graduate Conference Presentation Grant supports opportunities for students to travel to conferences to present their work in European Studies. Please note this grant is not meant to support research endeavors.

Deadline

Effective immediately, applications will now be accepted according to the following schedule:

  • January 9
  • February 13
  • March 20

Applications may be closed prior to these dates if funds are depleted for the 2018-19 academic year.

Maximum Award

$1500 for travel in North America; $2500 for travel to Europe and other international locations outside of North America. Funds used for a presentation at an academic conference are paid after the trip and upon the filing of an expense report (with receipts.) All other funds are typically paid as a one-time sum prior to departure.

Number of Awards

Multiple. Graduate students may only receive two (2) Graduate Conference Presentation Grants in any given academic year. Within these restrictions, grants will be awarded based on merit until allocated funds for the fiscal year have been exhausted.

Eligibility

Applicants must be currently enrolled as a graduate student at the University of Notre Dame and must be in satisfactory academic standing. Applicants may apply at any stage of their program, from matriculation to degree completion, but students must not be enrolled beyond the degree completion limits set by the Graduate School: ten semesters for master’s degree students and sixteen semesters for doctoral students. Eligible applications will demonstrate relevance for contemporary European studies and have clear bearing on the applicant’s academic and professional goals. If an applicant is applying to present at a conference, they should plan to provide documentation regarding their invitation to present.

Questions or Issues?

Please contact Chris Stump, Student Coordinator, at cstump@nd.edu.


Application Guidelines

The Nanovic Institute is now using an online application system to collect Graduate Student Grant Applications.

Apply Online

Please complete the online form and upload your materials as prompted. Directors of Graduate Studies, academic advisors, and faculty supplying approval or letters of recommendation will be notified by the system to complete their portion of the application.

A complete application consists of the following distinct parts:

Student Portion (due no later than 11:59 p.m. on the grant deadline day)

• a completed online application form

• a current curriculum vitae

• a one- to two-page project description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)

• a detailed budget statement using the Nanovic Budget Template

• If the student is presenting, documentation must be uploaded to show that the student has been invited to present.

Faculty Portion (due within 48 hours of Student Portion submission)
• a letter of recommendation

The project description should include the professional development opportunity, a schedule or itinerary, and the overall rationale for pursuing the development opportunity.

The budget statement must be provided using the Nanovic Budget Template and detail each of the project’s costs in US dollars (USD). Students should also list the sources used to determine those costs. Include any exchange rates used in the calculation. Budgets should also state the names and amounts of other funding already obtained for the project. Nanovic funds may not be used toward the purchase of materials or toward the payment of tuition (Notre Dame or otherwise). Applicants are encouraged to meet with the student coordinator to discuss the budget prior to submitting an application.

The letter of recommendation should be from a faculty member at Notre Dame who is familiar with the student’s academic work and with the details of the specific project for which funding is being sought. An effective faculty letter will explicitly reflect upon the importance and viability of the project. Faculty letters that do not evince a familiarity with the student's proposal will disadvantage the student's chances for receiving funding from the Nanovic. Faculty letters of recommendation should be submitted within 48 hours of the student application and may be submitted by the faculty member directly to Chris Stump, Student Coordinator of the Nanovic Institute, if desired.

Failure to submit all required materials promptly will delay consideration. Complete applications will be considered by a committee and decisions will be announced in writing within three weeks of completed submissions. Please note that application materials will not be returned.

Terms & Conditions

Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability). Funded initiatives must be completed by the beginning of the next academic year.

Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the initiative. Recipients must return any paid funds if they cancel the project and must repay any non-refundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.

After completing the conference presentation trip, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least three digital photographs (3000 pixels or wider) of the recipient on location. Reports and photographs must be submitted through the online portal according to the directions in the grant award packet by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs.