Conference Presentation Grants

Purpose

The Graduate Conference Presentation Grant supports opportunities for students to travel to conferences to present their work in European Studies. Please note this grant is not meant to support research endeavors.

Deadlines

Effective immediately, applications will now be accepted according to the following schedule:

  • September 23, 2019
  • November 11, 2019
  • January 27, 2020
  • March 23, 2020

Applications may be closed prior to these dates if funds are depleted for the 2019-20 academic year.

Maximum Award

$1500 for travel in North America; $2500 for travel to Europe and other international locations outside of North America.

Number of Awards

Multiple. Graduate students may only receive two (2) Graduate Conference Presentation Grants in any given academic year. Within these restrictions, grants will be awarded based on merit until allocated funds for the fiscal year have been exhausted.

Eligibility

Applicants must be currently enrolled as a graduate student at the University of Notre Dame and must be in satisfactory academic standing. Applicants may apply at any stage of their program, from matriculation to degree completion, but students must not be enrolled beyond the degree completion limits set by the Graduate School: ten semesters for master’s degree students and sixteen semesters for doctoral students. Eligible applications will demonstrate relevance for contemporary European studies and have clear bearing on the applicant’s academic and professional goals. 

Questions or Issues?

Please contact Anna Dolezal, Student Programs Assistant Manager, at adolezal@nd.edu


How to Apply

APPLY HERE


Guidelines

Please complete the online form and upload your materials as prompted. Directors of Graduate Studies, academic advisors, and faculty supplying approval or letters of recommendation will be notified by the system to complete their portion of the application.

A complete application consists of the following distinct parts:

Student Portion (due no later than 11:59 p.m. on the grant deadline day)

• a completed online application form

• a current curriculum vitae

• a one- to two-page project description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)

• a detailed budget statement based on the Nanovic Budget Template

• documentation must be uploaded to show that the student has been invited to present

Faculty Portion (due within 48 hours of Student Portion submission, excluding weekends)
• a letter of recommendation

The project description should include details about what the student is presenting on, a schedule or itinerary, and the overall importance of this opportunity for the student's goals.

The budget portion should be prepared using the Nanovic Budget Template and include details of project’s costs in US dollars (USD). Students should also list the sources used to determine those costs. Include any exchange rates used in the calculation. Students will also be asked to state the names and amounts of other funding already obtained for the project. Nanovic funds may not be used toward the purchase of materials or toward the payment of tuition (Notre Dame or otherwise). Applicants who are able to provide cost-sharing with other Notre Dame offices and who meet with the student coordinator to discuss the budget prior to submitting an application have an increased likelihood of being funded. Funding is provided as a reimbursement once students return from the trip and submit and Expense Report. It's possible to book flights through Anthony Travel to reduce out of pocket expenses. The maximum allowed for this is $1200. If there are special concerns or questions, students should meet with the student coordinator.

The letter of recommendation should be from a faculty member at Notre Dame who is familiar with the student’s academic work and with the details of the specific project for which funding is being sought. An effective faculty letter will explicitly reflect upon the importance and viability of the project. Faculty letters that do not evince a familiarity with the student's proposal will greatly disadvantage the student's chances for receiving funding from the Nanovic. Faculty letters of recommendation should be submitted within 48 hours of the student application (excluding weekends) and may be submitted by the faculty member directly to Monica Caro, Senior Associate Director of the Nanovic Institute, if desired.

Failure to submit all required materials will remove the project from consideration. Complete applications will be considered by a committee and decisions will be announced in writing within three weeks of completed submissions. Please note that application materials will not be returned.

Terms & Conditions

Funded initiatives must be completed by the beginning of the next academic year.

Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the initiative. Recipients must return any paid funds if they cancel the project and must repay any non-refundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.

After completing the conference presentation trip, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least three digital photographs (3000 pixels or wider) of the recipient on location. Reports and photographs must be submitted through the online portal according to the directions in the grant award packet by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs. Students must also submit expense reports (with receipts) through TravelND upon their return in order to receive reimbursement.