European Internship & Service Grants
The Graduate European Internship & Service Grant supports graduate students who have arranged summer internships or volunteer opportunities in Europe. The grant funds a variety of foreign-language and English-speaking opportunities that allow students to build their professional experience while simultaneously sharpening their knowledge of European language and culture. Internship and service experiences that have an essential rather than accidental relationship to their setting in Europe will be preferred. The award is meant to cover transportation to/from the appropriate European city as well as modest living expenses.
Applications will be reviewed on the following dates. Note: we endeavor to make decisions on grant applications within two weeks of the deadline.
- October 13, 2020 (grants involving travel over winter break are pending University policies regarding international or domestic travel)
- February 2, 2021
- March 30, 2021
Applications may be closed prior to these dates if funds are depleted for the 2020-21 academic year.
Up to $6,000.
Number of Awards
Two or three depending on proposed budgets. Grants will be awarded based on merit until allocated funds for the fiscal year have been exhausted. Only one (1) grant will be awarded per internship site.
Applicants must be currently enrolled as a graduate student at the University of Notre Dame and must be in satisfactory academic standing. Applicants may apply at any stage of their program, from matriculation to degree completion, but students must not be enrolled beyond the degree completion limits set by the Graduate School: ten semesters for master’s degree students and sixteen semesters for doctoral students. Eligible applications will demonstrate relevance for contemporary European studies and have clear bearing on the applicant’s academic and professional goals. The proposed position must be based in Europe and already arranged to the best of the applicant’s ability. Internship and Service Grants cannot be used to fund a research assistant position for a Notre Dame faculty member, even if the assistantship is to take place in Europe. Applicants must have demonstrated skill in any European language required by the internship or volunteer position, although ideal applicants will also have at least some knowledge of broader European culture and affairs.
Questions or Issues?
How to Apply
Please familiarize yourself with our full guidelines listed below before logging into the application.
All graduate grants, excluding Conference Presentation Grants, will as a rule be awarded as an upfront payment, after recipients complete the necessary steps for formally accepting the award. Conference Presentation Grants will be awarded, following University policy, as reimbursement after recipients return and complete their expense reports. All student grantees may work with Anthony Travel to purchase flights prior to leaving, to avoid out of pocket expenses, (up to a max of $1200). Students are encouraged to seek out other Notre Dame offices who could cost-share for this project. Providing cost-sharing and meeting with the student coordinator to discuss your budget prior to applying increases the likeliness of receiving funding. If there are special concerns or questions, you are encouraged to follow up with the Student Programs Assistant Manager.
Please complete the online form and upload your materials as prompted. Directors of Graduate Studies, academic advisors, and faculty supplying approval or letters of recommendation will be notified by the system to complete their portion of the application.
A complete application consists of the following distinct parts:
Student Portion (due no later 11:59 p.m. on the grant deadline day)
• a two- to three-page internship description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement based on information from the Nanovic Budget Template
• documentation confirming placement
• a current curriculum vitae
Faculty Portion (due within 48 hours of the student application submission, excluding weekends)
• a letter of language qualification (if applicable)
• a letter of recommendation
The internship description should include details about the employing organization, the position obtained, the primary duties involved (if known), and the time period of service. In addition, applicants should explain the overall rationale for the experience and outline the specific benefits it provides toward the achievement of their academic and professional goals.
Placement documentation should include any or all materials from the employing organization confirming its acceptance of the student as an intern or volunteer.
The budget statement will be required based on expense information prepared using the Nanovic Budget Template and must detail each of the project’s costs in US dollars (USD). Students should also list the sources used to determine those costs. The budget statement should detail the travel & living costs to be incurred over the period of service and should list the sources used to determine those costs. All amounts should be listed in US dollars (USD) and accompanied by the exchange rate(s) used. Budgets should also state the names and amounts of other funding already obtained or being sought, including stipends or compensation from the employing organization and grants from other organizations. Grant funds may not be used toward the purchase of materials. Expenses not approved in the original grant (including expenses incurred due to extending travel dates beyond the approved project) are the student's responsibility. Applicants are encouraged to meet with the student coordinator to discuss the budget prior to submitting an application.
If the internship requires the applicant to conduct business in a European language, a letter of language qualification from a faculty member in the appropriate language department at Notre Dame should be submitted with the application materials. It should state that the applicant has a level of competency in the required language sufficient for conducting business responsibilities in a professional manner. The separate letter of recommendation should be from a Notre Dame faculty member who is familiar with the student’s academic work and future aspirations.
A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of recommendation may be submitted up to two business days after the Student Portion is submitted (excluding weekends), and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.
Failure to submit all required materials prompt will result in the application being excluded from consideration. Complete applications will be considered by the institute’s associate director, and decisions will be announced in writing within three weeks of submission. Please note that application materials will not be returned.
Terms & Conditions
Grant recipients are required to obtain the proper permissions for international travel from Notre Dame International prior to payment of the stipend. Once awarded, the funding must be used to complete the proposed internship or service by the beginning of the next academic year.
Combined funding from this grant and other sources may not exceed the proposed budget total, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the internship. Recipients must return any paid funds if they cancel the scheduled internship and must repay any nonrefundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.
After completing the internship or service opportunity, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least three digital photographs (3000 pixels or wider) of the recipient on location. Reports and photographs must be submitted through the online portal according to the directions in the grant award packet by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs.