Advanced Language Training

Graduate students proposing advanced language study in a European language as an important component to their ongoing graduate work are encouraged to review the following application guidelines.

Upcoming Deadline

Applications will be reviewed on Tuesday, March 23, 2021.

Note: We endeavor to make decisions on grant applications within two weeks of the deadline. Applications may be closed prior to this date if funds are depleted for the 2020-2021 academic year.

Maximum Award


Number of Awards

Multiple. Students may only receive one Advanced Language Training grant per academic year. The exact number of grants awarded will vary depending on the number of applications received, merit, and the amount of available funds.


Applicants must be currently enrolled as a graduate student at the University of Notre Dame and be in satisfactory academic standing with at least a 3.0 GPA. Applicants may apply at any stage of their program, from matriculation to degree completion, but students must not be enrolled beyond the degree completion limits set by the Graduate School: ten semesters for master’s degree students and sixteen semesters for doctoral students. Eligible projects will demonstrate relevance for contemporary European studies and have clear bearing on the applicant’s academic and professional goals.

Questions or Issues?

Please contact Student Programs Assistant Manager, Anna Dolezal. To schedule an appointment, click here

How to Apply


 All graduate grants, excluding Conference Presentation Grantswill as a rule be awarded as an upfront payment, after recipients complete the necessary steps for formally accepting the award. Conference Presentation Grants will be awarded, following University policy, as reimbursement after recipients return and complete their expense reports. All student grantees may work with Anthony Travel to purchase flights prior to leaving, to avoid out of pocket expenses, (up to a max of $1200). Students are encouraged to seek out other Notre Dame offices who could cost-share for this project. Providing cost-sharing and meeting with the Student Programs Assistant Manager to discuss your budget prior to applying increases the likeliness of receiving funding. If there are special concerns or questions, you are encouraged to follow up with the Student Programs Assistant Manager.



Please complete the online form and upload your materials as prompted. Directors of Graduate Studies, academic advisors, and faculty supplying approval or letters of recommendation will be notified by the system to complete their portion of the application.

A complete application consists of the following distinct parts:

Student Portion (due by 11:59 p.m. on the deadline day)

• a completed online application form
• a current curriculum vitae
• a one to two page project description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement based on the Nanovic Budget Template

Faculty Portion (to be received by the Institute within 48 hours of the completed student portion, excluding weekends.)

• one letter of recommendation

The project description should include the language study objective, where it will be conducted (including a schedule or itinerary if applicable), and the overall rationale for the training.

The budget statement should be prepared using the Nanovic Budget Template and detail each of the project’s costs in US dollars (USD). Students should also list the sources used to determine those costs. Include any exchange rates used in the calculation. Budgets should also state the names and amounts of other funding sought or already obtained for the project (including expected decision dates, if known). Nanovic funds may not be used toward the purchase of materials. Expenses not approved in the original grant (including expenses incurred due to extending travel dates beyond the original project) are the student's responsibility. Applicants who meet with the student coordinator to discuss the budget prior to submitting an application have an increased likelihood of success.

The letter of recommendation must be from the applicant’s principal advisor and should express support for the proposed training and should include comments regarding the applicant’s progress toward completion of his/her degree program and the relevance of the language training for the student's thesis or dissertation topic.

A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of recommendation may be submitted up to 48 hours days after the student portion is submitted (excluding weekends), and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.

Failure to submit all required materials by the deadline will result in the application being excluded from consideration.  Complete applications will be evaluated by committee, and decisions will usually be announced in writing within three weeks of the submission deadline.  Please note that application materials will not be returned.

Terms & Conditions

Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability). If changes happen with the student's project or travel dates, the Institute needs to be informed, even if these changes happen while abroad. 

Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the research trip.  Recipients must return any paid funds if they cancel the project and must repay any non-refundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.

After completing the language training, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least three digital photographs (3000 pixels or wider) of the recipient on location. Reports and photographs must be submitted through the online portal according to the directions in the grant award packet by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs. Students must also account for expenses and use of grant funds in their post-trip report.