Academic Year Travel & Research Grants


The Graduate Academic Year Travel & Research Grant supports graduate student research on topics in European Studies so that students can gain access to sources of information necessary for the development or completion of their thesis, dissertation, or publication. The grant funds research trips conducted during the academic year (excluding the summer) so that students can access sources of information unavailable to them at Notre Dame.

Upcoming Deadline

Applications will be reviewed on Tuesday, March 23, 2021.

Note: We endeavor to make decisions on grant applications within two weeks of the deadline. Applications may be closed prior to this date if funds are depleted for the 2020-2021 academic year.

Maximum Award


Number of Awards

Multiple. Students may only receive one (1) Graduate Academic Year Travel & Research Grant per academic year. The exact number of grants awarded will vary depending on the number of applications received, merit, and the amount of available funds.


Applicants must be currently enrolled as a graduate student at the University of Notre Dame and be in satisfactory academic standing with at least a 3.0 GPA. Applicants may apply at any stage of their program, from matriculation to degree completion, but students must not be enrolled beyond the degree completion limits set by the Graduate School: ten semesters for master’s degree students and sixteen semesters for doctoral students. Eligible projects will demonstrate relevance for contemporary European studies and have clear bearing on the applicant’s academic and professional goals.

Questions or Issues?

Please contact Anna Dolezal, Student Programs Assistant Manager, at To schedule a meeting, click here


The Institute remains committed to the graduate research experience, even while international travel is currently prohibited due to the COVID-19 Pandemic and seeks to offer new avenues by which students can engage in European studies in a meaningful way.

This semester we are offering a Research Resources Grant to supply students with the materials needed to complete research “in” Europe. This grant will cover:

  • Books that are unavailable in the Hesburgh Libraries or with justification are needed physically;
  • Access to video, stage, museum, or film collections;
  • Journal articles related to an appropriate research topic;
  • Certain translation needs (contact Anna Dolezal for details);
  • Digital access fees for archives and collections or otherwise restricted materials;
  • Other resources or needs connected to European studies with justification.

In your application, we ask that you be as specific as possible as to how a particular resource will advance your research goals. If you have questions about what this grant will or will not cover, please contact Anna Dolezal, Student Programs Assistant Manager at (


This grant will cover up to $300.00 in research materials and will be paid out as a reimbursement once all receipts have been received. Note: Items purchased prior to the date of the award letter (not the date of your application!) are not eligible for reimbursement. This grant is open to all students, including first-year students. Students will only be eligible for one grant per semester.

Applications to the Research Resources Grant will be reviewed on a rolling basis throughout the semester. As a general rule, the Institute will communicate decisions within two weeks of submission



How to Apply

This grant category is accepting applications for winter break 2020-21, with final acceptance pending university policies regarding international and domestic travel.


Please familiarize yourself with our full guidelines listed below before logging into the application here

All graduate grants, excluding Conference Presentation Grants, will as a rule be awarded as an upfront payment, after recipients complete the necessary steps for formally accepting the award.

Conference Presentation Grants will be awarded, following University policy, as reimbursement after recipients return and complete their expense reports. 

 All student grantees may work with Anthony Travel to purchase flights prior to leaving, to avoid out of pocket expenses, (up to a max of $1200). 


Please complete the online form and upload your materials as prompted. Directors of Graduate Studies, academic advisors, and faculty supplying approval or letters of recommendation will be notified by the system to complete their portion of the application.

A complete application consists of the following distinct parts:

Student Portion (due by 11:59 p.m. on the deadline day)

• a completed online application form
• a current curriculum vitae
• a three- to four-page project description (11 point sans serif font, 1.5 line spacing, no kerning, one-inch margins)
• a detailed budget statement based on the Nanovic Budget Template

Faculty Portion (to be received by the Institute within 48 business hours of completed student portion)

• one letter of recommendation

The project description should include the project’s objective, the research plan and/or methods designed to achieve this objective (including a schedule or itinerary if applicable), and the overall rationale for the project.

It is best to prepare the project budget using the Nanovic Budget Template and detail each of the project’s costs in US dollars (USD). Include any exchange rates used in calculations.  Budgets should also state the sources and amounts of other funding already obtained or being sought for the project, including expected decision dates (if known). Expenses not approved in the original grant (including expenses incurred due to extending travel dates beyond the approved project) are the student's responsibility. Students who provide cost-sharing for their projects through other Notre Dame offices and who meet with the student coordinator to discuss the budget prior to submitting an application have an increased likelihood of success.

The letter of recommendation should be from a faculty member at Notre Dame who is familiar with the student’s academic work and the details of the specific project for which funding is being sought. An effective faculty letter will explicitly reflect upon the importance and viability of the research project. Faculty letters that do not evince a familiarity with the student's proposal will greatly disadvantage the student's chances for receiving funding from the Nanovic.

A complete student portion of the application must be submitted to the online application form no later than 11:59pm on the deadline day. Letters of recommendation may be submitted up to two business days after the Student Portion is submitted (excluding weekends), and may be submitted to the Student Coordinator of the Nanovic Institute directly, if desired.

Failure to submit all required materials by the deadline will result in the application being excluded from consideration.  Complete applications will be considered by a committee and decisions will usually be announced in writing within three weeks of the submission deadline.  Please note that application materials will not be returned.

Terms & Conditions

Once awarded, the funding must be used to conduct the project as proposed in the application (to the best of the recipient’s ability).  Funded research trips must be completed by the end of the relevant semester.

Combined funding from this grant and other sources may not exceed the project’s total budget, and applicants must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the research trip.  Recipients must return any paid funds if they cancel the project and must repay any non-refundable expenses incurred by the Nanovic Institute (i.e. airfare directly paid) if cancellation is not due to documented illness or another justifying circumstance.

After completing the project, grant recipients must provide the Nanovic Institute with a 500-1000 word report about the experience and its outcome, as well as at least three digital photographs (3000 pixels or wider) of the recipient on location. Reports and photographs must be submitted through the online portal according to the directions in the grant award packet by the deadline communicated at the time of award. Unless permission is expressly denied, the Nanovic Institute retains permission to share these reports and photographs. Awardees must also account for expenses and use of funding in their post-trip report. 

Research Involving Human Subjects – Institutional Review Board

Graduate students engaged in human subjects research (i.e., interaction with a living person or private information from existing data, documents, records or diagnostic specimens) must have their projects approved by the Institutional Review Board (IRB) and pass the internet-based training modules on the protection of human subjects. Review deadlines, submission process, and information about IRB education and training may be found on the Notre Dame Research website.

Questions concerning whether your research qualifies as human subject research should be directed to the Notre Dame Research at 631-1461 or