Conference Grants

Purpose

The Nanovic Institute's Graduate Student Conference Grant assists in the staging of academic conferences focused on issues of importance to European studies. Conferences should take place at Notre Dame’s campus in South Bend.

Please note: This is a grant for planning a conference at Notre Dame that invites external graduate students.  This is not a grant for attending or presenting at conferences; for conference presentations, see the Graduate Professional Development Grant.

Deadline

April 3, 2017. Applications will be accepted at any time during the academic year until the total funds are allocated.

Maximum Award

$12,000. Funds are typically paid as a one-time sum.

Number of Award

Three. Grants will be awarded based on merit until allocated funds for the fiscal year have been exhausted.
Funds have been allocated for 2016/17.  The Institute is accepting applications for conferences taking place during the 2017/18 academic year.

Eligibility

Applicants must be currently enrolled as a graduate student at the University of Notre Dame and must be in satisfactory academic standing. Applicants may apply at any stage of their program, from matriculation to degree completion, but students must not be enrolled beyond the degree completion limits set by the Graduate School: ten semesters for master’s degree students and sixteen semesters for doctoral students. Eligible projects will demonstrate relevance for contemporary European studies and have clear bearing on the applicant’s academic and professional goals. Preference will be given to symposia that are interdisciplinary and focus on issues of importance to European studies.

Special Instructions

Please note: This is a grant for planning a conference at Notre Dame that invites external graduate students.  This is not a grant for attending or presenting at conferences; for conference presentations, see the Graduate Professional Development Grant.

If you are considering applying for this grant, you are encouraged to contact Monica Caro, Manager of Operations for the Nanovic Institute, at mcaro@nd.edu for assistance with crafting a budget and proposal that will accord with Nanovic Institute goals prior to submitting an application.


Application Guidelines

The Graduate Student Conference Grant is the only Nanovic grant that is not an online application form. Please email your application and all supporting materials to Monica Caro, Manager of Operations, at mcaro@nd.edu.

All parts of the application should be typewritten or computer-printed. A complete application consists of the following distinct parts:

• a project description
• a detailed budget statement
• a list of proposed keynote speakers, their institutional affiliations, and proposed topics.
• a list of the faculty advisor(s) and the organizing committee

The project description should include a description of the conference’s location, topic, interdisciplinary aspects, connection to contemporary Europe, publications to result from the conference, and the desired audience.

The budget statement should include itemized expenses (best estimates) in U.S. dollars (USD) and the total amount requested. Budgets should also state the names and amounts of any other sought or obtained sources of funding. Potential applicants are strongly encouraged to discuss the process with Monica Caro (mcaro@nd.edu) before submitting an application.  She can assist with budgeting details and advance planning procedures, which can strengthen your application.

Failure to submit all required materials promptly will delay consideration. Complete applications will be considered by the institute’s director and assistant director, and decisions will be announced in writing within three weeks of submission. Please note that application materials will not be returned.

Terms & Conditions

Once awarded, the funding must be used for the conference as proposed in the application (to the best of the recipient’s ability).

Combined funding from this grant and other sources may not exceed the conference’s total budget, and recipients must promptly inform the Nanovic Institute of additional funding received at any point from application submission through completion of the initiative. Recipients must return any transferred, unspent funds if the conference is cancelled. Any excess funds should also be returned to the Institute.

The Nanovic Institute requests recognition as sponsor or co-sponsor of the conference on all publicity materials, and requests a copy of any posters or other event-related materials to display in our lobby. After the conference, grant recipients must provide the Nanovic Institute with a three- to five- page report about the event that includes the approximate event attendance and, if feasible, at least one digital photograph (3000 pixels wide or larger) related to the event. Reports and photographs must be emailed to the Nanovic Institute within a reasonable time after the completion of the project. Unless permission is expressly denied, the Nanovic Institute may share quotes from the letter and any photographs with its supporters.